Chapter 9 Packing, shipping Marks and shipmentWord

　　Company Name

　　Chapter 9 Packing, shipping Marks and shipment

　　Introduction:Packing protects products and adds value to them.

　　1.Outer Packing 外包装，运输包装，大包装;2.Inner Packing内包装，销售包装; Immediate Packing直接包装; Small Packing小包装; Packing for Display 陈列包装

　　Packing: In bales, each containing 30 bundles, wrapped in waterproof covering and two layers of hessian, and firmly secured with four steel straps. Each bundle of 5 pounds should be wrapped in kraft paper and lined with one layer of polythene film. Stipulations concerning packing expenses in the sales contract: Including export packing / Packing included包装费在内(在报价中) Export packing is for buyer’s account. (Packing extra) 包 装费由买方负担 (包装费另计)

　　We informed you last month that we were compelled to suspend the production of Smart Choice because of the shortage of material. suspend:vt. 暂停； 延缓； 暂停； 悬浮vi. 暂缓； 悬浮； 无力支付

　　suspend diplomatic relations

　　We are glad to say that we have resumed the production with the arrival of new material this month. resume: vt. 重新取得； 再占有； 取回vi. 再开始； 回到(之前的位置),重返； n. 摘要 ； 覆历

　　C.We are now doing whatever we can to meet the time of delivery.

　　meet: vt.You can have 20% salary increase if you meet your target.

　　D.However, because of a lot of backlog of orders, we are very sorry we will not be able to make the deadline for your whole order. 1. deadline: n. 最后期限； 截止期限； 死线； 原稿截止时间 Friday is the deadline for the launch of this product. 2. backlog: n. 积压未办之事； 没交付的订货； 存货，储备vt. (使)积压； 储存

　　There’s a backlog of orders waiting to be processed. clear the backlog: 清理积压的工作

　　Specimen Letter 7Dear Sirs We have received you letter of September 3 regarding shipment of our repeat order for 2,000 units of Smart Choice.

　　While we understand your situation, we have to point out we are in urgent need of the goods. We have promised our customers that we shall get the new supply by early November. W

　　e can accept partial shipments if you deliver the second lot by air as we do not wish to disappoint our customers. We are looking forward to receiving the goods soon. Yours faithfully

　　Specimen Letter 8Dear Sirs

　　Thank you for your letter of September 10. We are pleased to know you could consider partial shipments.Regarding shipment by air, it could be a solution to the problem except it will increase the cost of our products.

　　Smart Choice is a new product and our margin is small. We shall suffer a loss if we deliver them by air. Could we supply you with some spare parts of Smart Choice free of charge to compensate for the inconvenience caused by the delay? We can assure you that we shall deliver the remaining 1,000 units in early October. We hope this arrangement is acceptable to you.

　　We are looking forward to your favorable answer.Yours faithfully

　　Explanation:*When you want to make a polite suggestion you can say:

　　Could we do something? or Could we possibly do something?*If you want to be more polite you can say: Is there any way that we could do something? Is there any chance that we could do something?

　　Useful sentences:Urging shipment:1. As the season is rapidly approaching, our customers are badly in need of the goods. We shall appreciate it if you can effect shipment without any delay, thus enabling them to catch the brisk demand at the beginning of the season. 2. We have to point out any delay in shipment will be detrimental to our future business. 3. Our customers are pressing us for immediate shipment and therefore it is impossible for us to extend the shipment to the time you indicated.

　　Apologizing for late shipment:1. We are sorry to inform you that we have to delay the execution of your order for … because of the embargo on the export of …(products) to your country. 2. We very much regret to inform you that we have to delay the shipment of your Order No. 339 for 3,000 men’s suits because of the new quota restrictions on the export of garments to the United States.

　　3. The lead time on this item is two months. We are doing whatever we can but the contracted date has become unrealistic owing to the strike here. 4. Under the circumstances, we have no alternative but to accept your cancellation of the order, but the delay was caused in no way by any negligence on our part.

　　Sending shipping advice:1. We have the pleasure of informing you that the goods under Contract No … have been shipped today by … (ship) from port A to port B. 2. The goods you ordered will be shipped under deck.

　　3. We regret that S.S. “Dalian” loaded only half of your order because of short space.

　　Giving shipping instruction:1. S.S. “Fengqing” is to close for cargo on October 10. 2. Please ship the goods by S.S. “Dalian” sailing on Friday instead of S.S .“Captain” as we informed you last week.

　　Contacting a shipping company or a freight forwarder:1. We wish to charter a ship of about 5 thousand tons for a single v

　　oyage from Tianjin to New York for machinery. 2. We have a consignment of garments packed in cartons, each weighing 45 kg, with a total number of 50 cartons at the above address ready for dispatch to Vancouver. Please arrange for your containers to collect them.

　　3. For frozen or perishable goods, we offer special temperature-controlled containers to ensure that such goods arrive at their destination in sound condition. 4. We are sorry we cannot bring forward shipment by one month.

　　5. We shall duly inform you of shipment of your order.

　　Some Useful SentencesFor shipment 1.to be ready for shipment The goods are ready for shipment for a long time. Please inform us of the name, the voyage number and estimated time of arrival to enable us to effect shipment in time.

　　2.to ship the goods by The goods will be shipped by MV “East Wind” Voyage No.183, which is due to arrive at Copenhagen on October 31. Please book the shipping space immediately and confirm that the goods will be ready in time.

　　3.to advance shipment It is stipulated that the goods are to be shipped in October. However, we shall appreciate it if you will manage to advance the shipment to September to enable us to catch the busy season.

　　4.to postpone shipment Owing to the delay in opening/establishing the L/C, shipment can not be effected in October as contracted and should be postponed until December.

　　5.to be put somebody in…position We are sorry that we cannot allow you extra days for shipment, since our customers are in urgent need of the goods,and any delay of your shipment shall put us in a rather difficult position.

　　For shipping advice 1.to advise/inform/notify sb. This is to inform you that the goods under S/C No.123 went forward per M/V “Washington” V.002 of the pacific Line on October 20,and the relevant shipping samples has been dispatched to you by air before the ship sailed.

　　2.to be transshipped at This is to notify you that we have shipped you today 200 cartons of alarm clocks by MV “Yellow River” V.029. They are to be transshipped at Singapore and are expected to reach your port early next month.

　　For shipping documentsWe are now enclosing one set of the shipping documents covering L/C No.005, which comprises the following: 1. Commercial invoice in quintuplicate. 2.One original clean on board bill of lading, made out to order, blank endorsed and notify applicant and marked freight prepaid. 3.One original Certificate of Origin GSP Form A.

　　1. 按318号合同条款，货物应于1月20日前装运，我们最迟 需在1月31日前拿到提单，相信你方会按期发运货物，因 为任何延误势必给我们造成很大不便和经济损失。

　　According to the terms of Contract No.318, shipment is to be effected by the 20th Jan., and we must have the B/L by the 31st at the latest. We trust you will ship the order within the stipulated time as any delay would cause us no little inconvenience and financial loss.

　　2. 我们遗憾不能按你

　　方要求于12月初装运此货， 因为驶往伦敦港的直达船仅在每月20日左右抵达 我港。

　　We regret our inability to comply with your request for shipping the goods in early December, because the direct steamer sailing for London calls at our Port only around the 20th every month.

　　3. 兹通知1234号定单名下之货已于11月30日装 直达船“红星”轮，有关货样已于该轮启程前抵 达我港。We are pleased to inform you that the goods under your Order No.1234 were shipped by the direct steamer “Red Star ” on Nov.30, and the relevant shipping samples had been dispatched to you by air before the steamer sailed.

　　4. 关于你方第80号定单项下的500架缝纫机，我们已于 11月30日装“东风”轮运出。相信该批货物不久即可抵 达你处。请把你方用户对我缝纫机质量的反应告诉我们。

　　With regard to your Order No. 80 for 500 Sewing Machines, we shipped the goods by s.s. “East Wind” on 30th Nov. We trust that this shipment will arrive at your end shortly. Please let us have the comments of your end-users on the quality of our Sewing Machines.

　　WritingWrite a letter to your customer to urge shipment of Blue Woolen Serge under Order No.5781. The relevant L/C has been extended to 31st match.

　　Dear sirs, We wish to invite your attention to our Order No.5781 covering 500 pieces Blue Woolen Serge, for which we sent to you about 30 days ago an irrevocable L/C expiration date 31st March. As the season is rapidly approaching, our buyers are badly in need of the

　　goods. We shall be very much obliged if you will effect shipment as soon as possible, thus enabling them to catch the brisk demand at the start of the season. We would like to emphasize that any delay in shipping our booked order will undoubtedly involve us in no small difficulty.

　　We thank you in advance for your cooperation. Yours faithfully,

　　Exercises

　　术语英汉互译 http://www.wendangwang.commercial Counselor’s Office 商务参赞处 2.the best terms 3.under separate cover 最优惠的条件 另邮 4.specialize in 5.enclosed please find 专营 附上…请查收 6.Quotation 7.confirm an order 报价 确认订单

　　8.由卖方决定 9.试订购 at seller’s option to place a trial order 10.申请进口许可证 apply for the import license 11.以我方最后确认为准 subject to our final confirmation

　　Complete the following letters with proper words.

　　Dear Sirs,

　　Referring to our o No. MT1143 covering 5 sets of Machine Tools with Model No. 721, we wish to give you our comments on p as follows: A special crate with reinforced bottom will be needed for the transport of such a large machine, and both padding and bolting down will be essential. All delicate parts are to be w in soft material and firmly packed in cardboard boxes. These in turn are to be packed in wooden cases in such a manner that movement inside the cases is i . Kindly stencil our s marks in letters 5 inches high, and give gross and n weight o

　　n each c . We trust the a is clear to you and look forward to hearing f you. Yours faithfully,

　　1.order 2.packing 3.reinforced 4.wrapped 5.impossible 6.shipping http://www.wendangwang.com 8.case 9.above 10.from

　　Translation: 1.Please do your utmost to establish the relevant L/C, so that we may execute the order within the prescribed time. 请尽快开立相关信用证，以便我方可以在规定的时间内 执行订单。 2.If you can extend us a special accommodation this time, please send us your contract, upon receipt of which we will make a down payment. 如果这一次你方能给予特别照顾的话，请向我方寄送合 同。一收到该合同我们会立即支付定金。

　　3.As we have only moderate means at hand, the tie-up of funds for as long as three to four months indeed presents a problem to us. 由于我方手头资金有限，因此长达三四个月的资金占压 对我们来说确实是一个问题。 4.Let us make it clear that this accommodation is only for this transaction, which will in no case set a precedent. 我们必须指出，这种融通仅限于这一笔交易，决不应作 为一个先例。

　　1.兹通知1234号定单名下的货已于11月30日装直达船“红 星”轮，有关货样已于该轮起航前航空邮寄给你方。 We are pleased to inform you that the goods under your Order No.1234 were shipped by the direct steamer “Red Star” on November 30, and the relevant shipping samples had been dispatched to you by air before the steamer sailed. 2.你方需要的那种老式花样已没有存货了，我们今天已寄给 你方一件最新式样的样品，如果你们认为可以使用，我 们可以立即供应现货。 The old design you required is no longer available from stock. We have today sent you a sample of the latest design and if you consider it suitable we are in a position to supply the goods immediately from stock.

　　3.货物应于7、8、9三个月，每月等量装一批。 The goods should be shipped during July, August and September in three monthly equal lots. 4.你方第80号订单项下的500台缝纫机已于11月 30日由东风号货轮发运。我们相信这批货物不 久将运抵你方。 With regard to your Order No.80 for 500 Sewing Machines, we shipped the goods by s.s. “East Wind” on 30th November. We trust that this shipment will arrive at your end shortly.

　　5. 兹通知你方：123号销售确认书下的货物已于7 月 2 日由东风轮装出，并将在香港转船，预期在 9 月2日到达你港。 We wish to advice you that the goods under S/C No. 123 went forward per s/s Dongfeng on July 2nd to be transshiped in Hong Kong and are expected

　　to reach your port on Sept. 2nd.

　　6.很高兴通知你方由 轮装运的货物已发出， 希望该货能完好无损地到达目的地。 We have the pleasure to inform you that the shipment per s/s … has gone forward and hope

　　that it will arrive at the destination in perfectcondition.

　　7. 借此机会通知你

　　方，我方已于今日将上述货物装 轮， 该轮将于明日驶往你港。现随函附寄该货的装运单据一套，

　　请查收。We take this opportunity to inform you that we have this day

　　shipped the above goods on board s/s … which sails for yourport tomorrow. Enclosed please find one set of the shipping

　　documents covering this consignment.

　　8. 第756号合同项下浴巾货物将由“女神”轮装运， 该轮定于6月20日启航，请办理保险。 The shipment of bath towels under Contract No.756 will be effected by M.V. “Goddess”, which is scheduled to leave here on 20 June. Please arrange insurance for this cargo.

　　9.兹通知已由“黄河”号轮将200箱闹钟运往你处。 此货物将在新加坡转船，预订于下月初到达你方 港口。 We have pleasure in notifying you that we have shipped you today by m.v. “Yellow River”200 cartons of alarm clocks. They are to be transshipped at Hong Kong and are expected to reach your port early next month.